Transform your office IT into a mobile force

October 15, 20194 Minute Read

As an office IT decision-maker, you’re concerned with making employees’ lives easier and more productive—that’s why you’re always on the hunt for new tech solutions that add convenience. And in the current environment, office IT convenience means utilizing mobile apps. Mobile apps, which have long been platforms for more trivial matters like gaming, are quickly emerging as the dominant business interface.

But while companies are rushing to extend mobility to customer interfaces, executives can be slow to grant their own employees mobile access. Three areas ripe for mobile integration include collaboration, task management, and workplace productivity. With these points in mind, now may be the right time for business leaders who are on the fence to consider how mobility can help improve their workplace.

Use collaborative tech tools to maintain motivation

Maintaining a sense of teamwork is important in any workplace. Many companies find that employees are more motivated and more productive when they feel a strong sense of collaboration. Technology, when not used properly, can create a barrier, but there are also many useful collaboration tools on the market today. Techradar grades the features of some of the most popular, including Slack, Asana, Podio, Ryver, Trello, and Flock. With such a wide range of offerings, companies can choose precisely the right apps for their business.

Get it done on time with task management apps

Task management software can help your team complete client jobs on time while managing budget and scope constraints effectively. Cloud-based project management software can be acquired through providers known as Software as a Service (SaaS) firms.

Check out Project-Management.com to learn the value of leveraging software apps including Wrike, Smartsheet, Clarizen, Workzone, Mavenlink, Jira, ProWorkflow, Intervals, and Office Timeline.

Increase workplace productivity

The “Big Four” software companies have glimpsed the future and declared that mobile apps will dominate the business landscape. Accordingly, these companies have re-crafted their flagship products to adapt workplace productivity apps to the small screen in the following ways:

  • Microsoft Suite transformed MS Word, Excel, and PowerPoint into smartphone technologies. According to The Street, the app makes it easy to edit documents, crunch numbers, and create presentations while mobile.
  • Apple claims its Apple at Work offering for iPhone, iPad, and Mac will help employees solve problems in creative ways, be productive wherever they are, and collaborate more effectively through intuitive interfaces and a wide selection of business-oriented apps.
  • Facebook has tossed its hat into the ring with Workplace, which brings elements of the popular social network into the world of business. The service combines the look and feel of Facebook’s consumer app with features targeted toward enterprise users.
  • Google offers G Suite by Google Cloud for the new generation of connected workers. To understand how mobile solutions will alter the shape of business, Google teamed with Raconteur for cross-industry research and found that for many organizations, especially those in retail, the time for mobility is now.

Take advantage of mobile printing

“Business went mobile. Now printing has caught up.” That’s how HP describes its new HP Roam for Business, a subscription-based cloud solution that allows mobile professionals to print from any device, virtually anywhere, to any HP printer—securely through the cloud. HP Roam uses GPS to display nearby printing spots, such as hotels, airports, and libraries. Customer and company data are protected by encryption, authentication, and integration with Azure Active Directory.

The HP Smart App enables users to handle certain tasks directly from a smartphone. These tasks include ordering print toner, printing documents, scanning files using the camera or printer’s scan bed, and sharing documentation to email or the cloud.

Join the smart app revolution

In 2020, worldwide mobility revenues are expected to reach US$188.9B, according to Statista. That figure would reflect growth of more than US$100 billion since 2016. This success underscores the need for every company to integrate mobile features into their own platforms and systems. Firms can start their own smart app revolutions internally by taking the following steps:

  • Create a business case for providing collaborative mobility apps to teams who perform critical business operations
  • Determine how many projects have run over client deadlines or required significant staff overtime, then find and recommend appropriate task management apps to address any issues
  • Determine which workplace productivity apps would best enable your employees to handle remote work
  • Survey employees to determine the feasibility of mobile printing across teams

As you put your office IT systems under a microscope, you may be surprised at how many areas stand out as prime candidates for mobile enhancement.

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